Administrative Assistant

Why WHIN?

WHIN Music Community Charter School is the first school of its kind. Built on the principles of El Sistema, WHIN is a place where children learn, grow, and make music together. At WHIN, we are building a nucleo, a community where staff, families, and students work together to make a powerful shift in public education that puts learners’ needs first.

Our Mission

To provide our diverse student population with rigorous academic instruction, intensive music education and a positive learning environment so that every student can thrive academically and socio-emotionally.

We believe…

• that all children deserve a high-quality education, with access to academic rigor, music creation, and a holistic approach to developing character.
• that a collaboration with families ensures the greatest success for our learners.
• that restorative justice, inquiry-based hands on learning, and authentic learning experiences provide the most effective environments for growth, success, and joy.

We are looking for an Administrative Assistant who is…

• looking to learn, grow and prosper in a collaborative work environment.
• excited about working in a school and neighborhood where diversity is who and what we are.
• mission aligned and believe that music can be a vehicle for social inclusion and achievement.

In action, our mission looks like caring deeply about all aspects of our young learners’ potential. We make academics a priority while also ensuring students’ character and personal growth. With music making at our core, students experience working as an ensemble to create something bigger than their individual skills every single day! This togetherness approach extends to classrooms where project-based, hands-on learning cultivates curious, creative, and hardworking learners.

Reporting to both the Principal and Director of Operations, the Administrative Assistant is a high achieving administrative professional who is a driven, highly organized, skillful communicator and a detailed oriented self-starter with demonstrated ability to meet deadlines and create high quality work in a fast paced environment.

Specifically, the Administrative Assistant is responsible for: Administrative Support

• Serving as the main point of contact for the Principal and Director of Operations for phone calls and in person visitors.
• Greeting and assisting in person visitors in a professional and courteous manner.
• Scheduling and coordinating meetings for the Director of Operations and the Principal.
• Creating daily agendas for the Director of Operations and Principal to sort competing priorities.
• Coordinate the logistical and communication needs between the Principal and Director of Operations for school wide events.

Record keeping Support:

• Organizing and maintaining digital and paper records for Principal and Director of Operations.
• Preparing letters, presentations or other materials.
• Photocopying and scanning documents as requested.
• Keeping track of deliverables for the Principal and Director of Operations to ensure timely execution of deadlines.

Qualifications for the Administrative Assistant are:

• A Bachelor’s degree or relevant experience.
• Two years of experience as an Administrative Assistant or in a similar role; preferably in a school setting.
• An unwavering belief that all students can achieve at a high level.
• A strong desire and ability to build positive relationships with a broad range of stakeholders.
• Excellent written and verbal communication skills.
• A detailed oriented task master who takes initiative and can manage multiple workflows at once.
• Discreet and able to maintain sensitive and/or confidential information.
• Strong knowledge and ability with MS Office (Word, PP, Excel) and the G suite (Google Drive, Sheets, Docs, Gmail, etc).
• The ability to excel in a fast-paced, dynamic, and exciting school.
• A sense of humor and kindness towards your colleagues.

Advanced proficiency in one or more of the following areas is strongly preferred:

• Bilingual (Spanish)
• Music performance
• Youth Development/Education  

Compensation and Benefits: WHIN Music Community Charter School offers a competitive salary and benefits, fun and professional working environment, as well as ongoing development opportunities.

Salary: $58,000.00 - 64,000.00